Administrative Specialist

Deerfield Beach, FL

Hybrid  -  IT - Development / Other Technologies  -  Contract  -  Job ID: 24-00745

Title: Administrative Specialist
Duration: 12 Months plus (more than a year)
Location: Boca Raton, FL (Hybrid onsite)

Hourly Rate: $20 – 23 hr 
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Responsibilities:
• Provide advanced, diversified, and confidential administrative support for the VP, AVP, Director, and  Program Management Team .
• Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.
• Manage Meeting Agendas and assist in PI Planning
• Handle travel arrangements (air, hotel and rental car) for Director, Management, Associates, as requested.
• Aid in multiple accounting functions as needed.
• Greet visitors and coordinate vendor needs as requested. Job Requirements
• 1-3 years work experience working in a support or administrative role in a fast-paced environment required.
• Working knowledge of Microsoft Office 365 to include Word, Excel, PowerPoint and Outlook, Teams or other web-meeting applications, with the aptitude to learn and operate database-type programs.
• Proficient in drafting correspondence, proofreading and maintaining an organized system for filing correspondence, documents and records.
• Working knowledge of Accounts Payable functions, including processing, verifying, coding and reconciling invoices, including P-Card charges.
• Previous event planning experience preferred.
• Must be able to maintain a high level of confidentiality.

Our ideal candidate will:
• Enjoy being a team player and have strong time management skills and the ability to successfully handle multiple priorities by demonstrating initiative and follow-through on assignments.
• Be process improvement driven, open to learning new systems and applications.
• Demonstrate sound judgment and ability to handle issues diplomatically.
• Exhibit excellent phone/email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.
• Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.

INSPYR'S  benefits package includes: 

  • Comprehensive medical benefits
  • Competitive pay
  • 401(k) retirement plan
  • …and much more!

 
About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
 
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

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