Document Control Specialist II

Houston, TX

Onsite  -  NON IT - Procurement / Supply Chain / Purchasing  -  Right to Hire  -  Job ID: 24-02324

Title: Document Control Specialist II
Location: Houston, TX, 77002 (Onsite Position)
Duration: 12-month contract-to-hire
Work Requirements: US Citizens, GC Holders, or Authorized to Work in the U.S.
 
Qualified and interested candidates should email their resumes to Slater Davidson at sdavidson@inspyrsolutions.com.
 
Skillset / Experience:
INSPYR Solutions is seeking a Document Control Specialist for one of its Oil and Gas Clients in Downtown Houston, TX. The Document Control Specialist works closely with the Design Services Group, the Drawing Records Management Group, and the Project Manager, on multiple projects, to coordinate the acquisition and organization of project documentation within the company's Records Management System. The Document Control Specialist accomplishes this by providing guidelines, and company standards to third-party engineering contractors on the organizational format of the required information and tracking the development of this information to assure its successful completion. They must have proven experience and skills at expediting workflow, and meeting project deadlines as it relates to engineering documentation and record-keeping requirements.
 
Responsibilities for this role include:

  • Facilitate project document management to successfully complete all project-related documentation activities.
  • Assist the Project Manager in establishing a list of the required project record items at the onset of the project.
  • Initiate the project record effort by ensuring the appropriate guidelines are available, understood, and implemented for the project.
  • Manage the ongoing exchange of project-related drawings and documentation.
  • Provide distribution routing of documentation for review, per instructions provided by the Project Manager
  • Finalize the completion of the project record effort by completing, signing, and dating the Project Records Completion Checklist.
  • Organize and maintain the storage and archiving of completed project records.
  • Coordinate the availability, reproduction, distribution, and archiving of project documentation.
  • Assist in any audits that may be required and provide documentation to validate any regulatory requirements.
  • Aid in the accessibility of Project documentation by performing the following functions:
  • Provide guidance so as to enhance the ability of others to obtain required information using departmentally developed tools and methods.
  • Administrative handling of Project Record Development, including Receiving Records, Deciding / Consulting with PM on Required Processing, Processing Received Records, Making Project Records (including drawings) Available within the Company’s Project Records Repository, and Providing Project Drawings to the Drawing Records Administrator.

 
 
Job Qualifications:

  • High School Diploma or Equivalency.
  • Formal training or equivalent experience in document management software, processes, methods, or systems.
  • Proficient in computer keyboarding.
  • MS Excel, MS Word, and MS Access.
  • Drafting Skills using AutoCAD is a plus.
  • Five years of relevant work experience in a Project Management / Project Engineering environment.
  • A proficient level of knowledge of the typical content, organization, and format of Engineered Project Documentation.
  • Technical aptitude in the use of reproduction equipment and methods.
  • Professionalism, attention to detail, and proactive customer service attitude.
  • Diplomatic and effective communicator in writing and speech.

 
 
Our benefits package includes:

  • Comprehensive medical benefits
  • Competitive pay, 401(k)
  • Retirement plan
  • …and much more!

 
About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our client’s business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, projects, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
 
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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