Title: Contract Analyst
Location: Miramar FL (Hybrid – 3 days onsite)
Duration: 12 + months
Work Requirements: US Citizen, GC Holders or Authorized to Work in the US
 

Overview

• The Contract Analyst job function is responsible for the in-depth review and coordination of IT-related contract documents.
• This job function assists in managing the flow of Information Technology contract documents throughout the review life cycle, from inception to final execution.

Duties and Responsibilities ·

• Assist in managing the receipt, tracking, coordination (with Procurement, ETP teams, Legal, and constituents), and review of all ETP agreements (hardware, software, IT staffing/consulting, data).
• Facilitate effective communications with executive management on the status of strategic contract negotiations by frequently reporting on key critical metrics associated with such reviews
• Act as a liaison between ETP and Legal, coordinating Legal contract reviews and facilitating meetings with vendors and business teams
• Assist in managing the process of obtaining service level agreement (SLA) and contractual waivers on any NPR process-related contracts that do not meet the company?s minimum standards
• Drive continuous improvement activities in both processes and technology as it relates to the BAR platform, responding to business-partner feedback in a timely manner to increase user adoption and satisfaction
• · Participate in IT Finance projects related to enhancement of the BAR platform
• Assist in managing the contract intake process so that contract review requests are acknowledged, tracked, and routed for review in a timely manner
• Assist in managing the validation of new contract submissions to ensure the completeness, accuracy and integrity of data entered into the BAR platform
• Work with the ETP teams, business functions and Legal to continuously and cross-functionally prioritize contract review submissions in the pipeline
• Communicate business term changes to owners and vendors
• Communicate with ETP leadership to obtain approval on contract documents prior to signature
• Maintain and monitor the BAR platform to ensure all contract review requests are actively worked and brought to closure in a timely manner, and that fully executed documents are properly catalogued and linked to related documents for ease in future reference
• Monitor the electronic signature system and escalate bottlenecks in the signature workflow when necessary ·
• Monitor contract review reports to handle upcoming contract renewals and terminations in a proactive and timely manner
• · Respond to requests for status updates on the progress of documents within the CLM and electronic signature systems
• Respond to contract research requests in a timely manner
• Understand, communicate and reinforce the New Project Request and contract review process within the organization
• Assist with IT compliance activities to ensure that the company is compliant with licensing agreement requirements
• Assist in recruiting and mentoring personnel assigned to the contracts administration function
• Stay current on the latest contracts administration best practices and IT trends and provide training, mentoring, and support to ETP teams and stakeholders in the same
• Continuously improve overall efficiency and effectiveness of the contracts administration team
• Communicate effectively up and down the organizational hierarchy within ETP and business executive leadership
• Develop and recommend changes to systems, policies and procedures

Minimum Qualifications

• Bachelor?s degree and formal education in relevant disciplines (e.g., Business, Information Systems), or an equivalent combination of education and experience
• 5+ years related experience in technology management, customer relationship management and staff management
• Demonstrated contracts management experience with IT related vendors
• Demonstrated experience with one or more contract life cycle management (CLM) systems, as well as Microsoft SharePoint, Excel, PowerPoint, and Teams
• Critical and creative thinker
• Problem solver
• Strategic thinker
• Strong team builder
• Excellent interpersonal, communication, presentation, and facilitation skills
• Outstanding customer service skills
• Influencer
• Adaptability and ability to manage change
• Results-oriented
• Entrepreneurial mindset
• Attention to detail and concern for the completeness, accuracy, and integrity of BAR platform data · Ability to deliver quality results on time

Preferred Qualifications

• Certified Apttus/Conga Administrator (201 CLM Essentials Certification)
• Continuous improvement/process management experience including relevant certifications (e.g., Lean Six Sigma)
• Master?s degree
• Experience in food and beverage, CPG or distribution industry

Specialized Skills and Technologies

•  Ability to read, comprehend and interpret legal contract documents with focus on IT contracts including Statements of Work, MSA, EULA, Licensing agreements etc.
•  Demonstrated experience with one or more CLM systems, as well as Microsoft SharePoint, Excel, PowerPoint, and Teams

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