Executive Assistant

Posted at: 01/28/2025

Redmond, WA

Onsite  -  NON IT - Administrative / Clerical  -  Contract  -  Job ID: 25-11840

Title: Excutive Assitant
Location: Redmond, WA (onsite)
Duration: 12 Month (contract to hire)
Compensation: $29.00 – 33.00/hr 
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

About the Role: We are looking for a well-organized and self-motivated Executive Assistant to join our team. The successful candidate must be able to communicate well with a positive team environment and take swift, effective action whilst proactively solving complex problems with little to no guidance. The position requires the ability to work successfully within a fast-paced team environment, build effective working relationships, maintain a comprehensive awareness of the organization and become the "go-to” person for support activities. Ability to handle confidential information and maintaining professionalism in dealing with Leadership Team Members.

Day to day:
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Manage domestic and international travel and outlook calendars for two directors
• Manage Space Management for 4 sites (Austin, Redmond, Sunnyvale, San Diego)
• Manage expense report coordination and submission
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Good organizational skills and attention to detail
• Excellent communication (written and verbal) and interpersonal skills

Key Responsibilities:
• Organize to set up Holiday events at multiple sites (Sunnyvale, Austin, San Diego, Redmond)
• Office management skills, ordering reasonable snacks for the teams.
• Order 1-off Office equipment for supported leaders, Keyboards
• Assist with Onboarding staff members (login credentials, Office seat allocation, etc.)
• Organize leadership offsites
• Assist with organizing Monthly group meetings and Talent review
• Ability to work outside of normal local working hours, for support in international travel, and offices that span multiple time zones.

Must Have Qualifications:
• Experience with Space Management for 4 sites (Austin, Redmond, Sunnyvale, San Diego)
• Experience manage domestic and international travel and outlook calendars for two directors
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Willingness to start at 7AM PST to accommodate the director's schedule

Preferred Experience:
• Experience with Microsoft Office products and applications
• 3+ years of Executive Assistant experience
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• High school or equivalent diploma

Our benefits package includes:

  • Comprehensive medical benefits
  • Competitive pay
  • 401(k) retirement plan
  • …and much more!

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

 

25-11840

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