Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Job Summary:
Position Summary
The Maintenance Clerk/Admin provides essential administrative and clerical support to the Maintenance Department. This role focuses on accurate data entry, work order processing, recordkeeping, and coordination of documentation to ensure maintenance activities are organized, documented, and compliant. The position supports daily operations by keeping information flowing between maintenance, operations, and supply chain.
________________________________________
Primary Duties & Responsibilities:
1. Maintenance Specific Type Activities
• Printing out WO work packs
• Enter, process, update, and close work orders in the CMMS (SAP, etc.).
• Verify accuracy of work order information including labor hours, materials used, and comments.
• Track work status and notify supervisors of overdue or incomplete entries.
• Assist technicians and supervisors with basic SAP CMMS navigation questions.
• PO generation – Annual PO's
• Accruals/PO Tracking
• New to site SAP Onboarding and basics
________________________________________
2. Clerical & Administrative Support
• Maintain maintenance logs, and shared documentation.
• Support other business administration for company functions, planning
• Contractor TWIC validation and headcount
• Calendar management
• Leadership Monthly Expense Report generation
• Maintenance Requested P-Card purchases
• SharePoint Administration
• Distribution Lists for Maintenance
• Office Logistics, Support, and coordination with facilities
• Prepare routine correspondence, reports, meeting notes, and spreadsheets.
• Support daily maintenance meetings by managing attendance, distributing agendas, and recording action items.
• Onboarding and Offboarding
________________________________________
3. Preventive Maintenance (PM) Support
• Maintain PM completion trackers and follow up on overdue items.
• Assist in updating PM documentation and checklists.
________________________________________
4. Reporting Support
• Prepare simple maintenance reports such as:
o Backlog summaries
o Daily labor reporting
o Headcount Forecast update for scheduling
• Ensure reports are accurate, current, and distributed on time.
________________________________________
5. Communication & Department Support
• Act as a point of contact for internal departments requesting maintenance information.
• Support safety initiatives by organizing training documents, rosters, and attendance records.
________________________________________
Qualifications:
Required
• High school diploma or GED.
• Administrative or clerical experience (preferably in maintenance, industrial, or technical environments).
• Strong computer skills (Excel, Outlook, Word).
• Accurate data entry and attention to detail.
• Strong organizational and communication skills.
Preferred
• Experience using a CMMS (SAP,).
• Previous experience in maintenance, refinery, manufacturing, or industrial settings.
• Understanding of basic maintenance terminology and workflows.
________________________________________
Core Skills & Competencies:
• Detail-oriented, accurate, and organized
• Able to handle multiple tasks with minimal supervision
• Strong communication and interpersonal skills
• Team player who supports technicians, planners, supervisors, and contractors
• Comfortable working in both office and industrial environments
 
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
 

Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.

26-155811