Title: Office Coordinator                   
Location: Addison, TX (On Site Tuesday – Thursday 7:30 AM – 4:30 PM)
Duration: Contract with potential to convert permanently
Work Requirements: US Citizen, GC Holders, or Authorized to Work in the U.S.
 
Office Coordinator
PART TIME – On Site Tuesday – Thursday 7:30 AM – 4:30 PM

General Summary:
We are seeking a professional, service-oriented Office Coordinator to join our team. This individual will play a key role in supporting the day-to-day operations of the office, ensuring a safe, clean, and productive environment for all staff. The ideal candidate will have strong communication skills, a customer-first mindset, and the ability to manage multiple responsibilities efficiently.

This is a part-time, onsite position working Tuesday through Thursday from 7:30 AM to 4:30 PM.

Key Responsibilities:

Facilities Operations & Support:

• Serve as the primary point of contact for facilities-related inquiries and service requests

• Manage tickets in the ServiceNow portal, ensuring timely resolution or escalation

• Coordinate repairs and maintenance of office equipment, furniture, and space

• Oversee seating arrangements, employee moves, and space planning

• Partner with vendors, contractors, and building management for service coordination

• Prepare and maintain weekly reports on project status, service issues, and resolutions

• Ensure meeting rooms are configured daily and stocked with necessary supplies

• Perform light custodial duties in common areas as needed

Reception & Office Support:

• Greet and assist visitors, answer incoming calls, and manage messages

• Sort, scan, and distribute incoming mail; coordinate outgoing mail

• Assist with office reconfigurations and refresh projects

• Monitor and support general office supply needs and usage

• Provide day-to-day support to staff and collaborate across departments as needed

Safety & Emergency Preparedness:

• Participate in organizing office safety drills and emergency procedures

• Act as a liaison for emergency response coordination

Purchasing & Budget Tracking:

• Manage department invoices, ensuring accuracy and timely processing

• Order, receive, and track supplies and inventory

• Maintain records of monthly purchases to ensure adherence to budget

• Coordinate local vendor pickups as needed

Required Skills and Qualifications:

• High school diploma or equivalent required; some college preferred

• Minimum 2 years of experience in a visible administrative or facilities-related role

• Excellent verbal and written communication skills

• Strong organizational, problem-solving, and time management abilities

• Ability to work independently with minimal supervision

• Proficient in Microsoft Office Suite (Word, Excel, Outlook); MS Teams experience a plus

• Comfortable handling confidential information and interacting with all levels of staff

• Detail-oriented and committed to delivering outstanding internal customer service

• Ability to handle multiple tasks and deadlines in a fast-paced environment

Typical Activity Breakdown:

 
Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• …and much more!

 
About INSPYR Solutions
 
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
 
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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