Title: Administrative Assistant / Office Coordinator

Location: Houston, Texas

Duration: 90-Day Contract to Hire

Compensation: $55,000 annually ideally; could go up to $58,000–$60,000 for the perfect candidate

Work Requirements: US Citizen or Authorized to Work in the United States

Skillset / Experience:
Administrative Assistant / Office Coordinator

We are seeking a highly detail-oriented Administrative Assistant / Office Coordinator to support daily office operations for a well-established financial services firm serving high-net-worth individuals. This company has been in business for over 25 years and maintains an extremely professional, detail-driven environment where precision, accountability, and presentation are highly valued.

The ideal candidate will be someone who thrives in a structured environment, enjoys organization, takes ownership of their responsibilities, and understands the importance of professionalism when supporting high-net-worth clientele. This role is ideal for someone who is meticulous, process-oriented, and takes pride in ensuring every detail is handled accurately and professionally.

Responsibilities
• Answer and direct incoming phone calls professionally
• Greet guests and visitors in a polished and professional manner
• Handle incoming and outgoing mail distribution
• Coordinate facility-related issues and communicate with building management
• Maintain office organization and ensure kitchen supplies are stocked and organized
• Manage schedules, calendars, and travel arrangements
• Process accounts payable transactions within QuickBooks
• Run checks every two weeks
• Assist with general office administration and operational support
• Prepare and review professional correspondence and office communications
• Support a small office environment where all team members contribute as needed
• Ensure all work is completed with strong attention to detail and accuracy

Requirements
• Previous administrative assistant, office coordinator, or executive support experience required
• Experience processing AP within QuickBooks preferred
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Professional demeanor and presentation required
• Strong attention to detail with a highly meticulous work style
• Ability to take ownership, accountability, and follow established processes precisely
• Comfortable working in a highly detail-oriented and structured environment
• Strong professionalism when handling sensitive information and high-net-worth clientele
• Team-oriented mindset with willingness to assist across office functions

About Company

This organization is a well-established financial services firm that has been serving high-net-worth individuals for over 25 years. The company prides itself on professionalism, precision, and exceptional client service. Employees work in a collaborative small-office environment where everyone contributes to the success of the team. The company provides complimentary lunch daily from rotating vendors and values employees who take pride in producing polished, high-quality work.

Schedule:
• 100% onsite Monday–Friday
• Option 1: 8:00 AM – 4:00 PM working through lunch
• Option 2: 8:00 AM – 5:00 PM with 1-hour lunch break

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