Title: Project & Trade Show Administrator
Location: Austin, TX
Duration: 5 Months
Compensation: $30/hr.
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.
 
Skillset / Experience:
Summary
The Projects & Tradeshow Administrator plays a key role in executing cross-functional initiatives and managing end-to-end coordination of special projects & conventions. This position ensures projects are delivered efficiently, supports sales and marketing efforts, and maintains accurate reporting and systems management.

Responsibilities
Project Coordination

• Support planning and execution of special projects across departments
• Track project progress, identify risks, and implement solutions
• Collaborate with internal teams to ensure timely and successful delivery

Tradeshow Management

• Plan, coordinate, and execute all conventions and related events
• Manage registrations, applications, travel logistics, and vendor relationships
• Oversee booth setup, shipping of materials, and on-site execution as needed
• Track event performance, leads, and return on investment
• Maintain convention calendar and communicate updates to sales team

Broker Reporting & Salesforce Management

• Prepare and distribute monthly broker commission reports
• Reconcile data across systems and ensure broker reporting accuracy
• Maintain and update key Salesforce fields and records
• Upload and track event leads and marketing lists

Memberships & Vendor Management

• Manage renewals for industry memberships, subscriptions, and tools
• Research and recommend new organizations and opportunities

Qualifications
Bachelor's degree preferred

• 3+ years of experience in project coordination, event planning, or administrative support
• Strong organizational, problem-solving, and decision-making skills
• Excellent written and verbal communication abilities
• Proficiency in Salesforce or similar CRM systems preferred

Key Attributes

• Highly organized and detail-oriented with strong follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, resourceful, and deadline-driven
• Professional, adaptable, and able to maintain confidentiality
• Collaborative with a strong sense of ownership

Additional Requirements

• Ability to travel as needed to perform the essential job functions
• Ability to work under deadlines and manage competing priorities
• Prolonged periods of sitting and computer work may be required
• Ability to lift/move/carry approximately 15 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division any "undue hardship” then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a leading expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our tailored offerings include a wide variety of professional services, project solutions, managed services, and talent resources, all bolstered by our strategic partnerships with cutting-edge technology services. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at www.inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
 
 

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