How to Write Thank You Emails After Interviews (With Free Templates!)

Why Thank You Emails Are Important

As a job candidate, it’s important to maintain a good impression when you meet a potential employer. For job candidates lucky enough to land an interview, sending a thank you email after virtual (phone, Zoom, etc.) or in person interviews is vital to maintaining a positive impression during the hiring process. It’s also an excellent way to ensure you remain in the good graces of the hiring manager and recruiter as a future candidate if you don’t land the first job you interviewed for with the organization.

Taking the time to send a thank you email is a gesture that reinforces your professional etiquette as well as your interest in the job and organization. Since many initial interviews are done virtually today, you’ll likely find that you need to send a thank you email after a Zoom interview or some other type of virtual interview platform. No matter what type of interview you participated in, the basics of a thank you email are very similar.

Thank You Emails: Tips and Templates

Below are our tips and templates for thank you emails to send after various interview types, including virtual, phone, and in-person interviews. These templates will help you get started next time you need to send one after an interview.

You can also submit your resume to get connected with an INSPYR Solutions expert and start getting matched with jobs that fit your needs. Get a head start on interviewing with the support of our specialized Talent Solutions team.

Thank You Email Structure

No matter what type of interview you took part in, the basic structure of the thank you email should be very similar. Here are the basic parts of the email:

• Subject line
• Personalized greeting
• Note of appreciation
• Brief recap of qualifications
• Prompt for the next step
• Closing signature
• Contact information

Subject Lines for After Interview Thank You Emails

Emails provide immediate correspondence for the often fast-paced hiring process, whereas standard mail through the postal service does not. That’s why email thank you notes have taken the place of the traditional mailed thank you – though you might make a big impression if you send a handwritten note!

We’ll focus on emails for now and save letters for another day. For a thank you email, make sure to choose a subject line that clearly indicates the purpose of the email so your recipient will see it. Examples of appropriate subject lines for a thank you email after virtual interviews include:

• Thank you for meeting with me
• Thank you for the interview
• Great to meet you
• Nice to meet you
• Thanks for meeting with me

Writing a clear and concise subject line will help make sure your email is seen and that your recipient will know what it’s about. Your goal is to continue to be top of mind as a candidate, so use this opportunity to remind the hiring manager or interviewers about why you are a great pick.

General Thank You Email Template

Let’s take a look at an example thank you email. Use the template below to get an idea of what to include in each section. Keeping things brief while hitting important points will make sure it is memorable without taking too much of your interviewer’s time.

General Thank You Email Structure

Subject Line: Thank you for the interview

Hello [Interviewer Name],

Thank you again for taking the time to meet with me for my interview. I very much enjoyed our discussion about the [Position Name] position and learning more about working with your team at [Company Name].

The position sounds like a worthwhile role, especially given the opportunities for [Two to Three Opportunities]. I believe my [Type of Experience] experience makes me an excellent candidate for the position.

I look forward to discussing the opportunity with you further. Please don’t hesitate to reach out to me with questions or for additional information.

Regards,
[Name]‍
‍[Phone Number]
[Email Address]

Professional Thank You Email After Virtual Interview

Here is our template put to use. You can see how we hit all the important points listed in the last section, making sure that we express our appreciation and remind the recipient about why we are qualified for the role.

Example Thank You Email After Virtual Interview

Subject Line: Thank you for meeting with me

Hello Jim,

Thank you again for taking the time to meet with me by Zoom for the interview yesterday. I very much enjoyed our discussion about the Software Engineer position and learning more about working with your team at Example Tech Company.

The position sounds like a worthwhile role, especially given the opportunities for advancement and team collaboration. I believe my certifications and 10 years of experience in the field make me an excellent job candidate for the position.

I look forward to discussing the opportunity with you further. Please don’t hesitate to reach out to me with questions or for additional information.

Regards,
Helen Smith‍
‍555.555.5555‍

Brief Thank You Email After Phone Interview

This template follows the same rules as before but keeps things brief. This might be a good choice for someone you know is very busy since it keeps things very simple and to the point.

Example Brief Thank You Email After Phone Interview

Subject Line: Thanks for the interview

Hello Pamela,

Thank you again for the opportunity to connect with you by phone yesterday to discuss the Software Engineer position and my qualifications. I very much enjoyed our conversation and learning about the culture at Another Tech Company.

Working for your organization sounds like it would be a rewarding experience, and I look forward to learning more about the opportunity. Please don’t hesitate to contact me with questions or schedule a follow-up interview.

Regards,
Hellen Smith‍
‍555.555.5555‍
‍Hsmith22@email.com

Detailed Second Interview Thank You Email

If you have just had your second (or third, etc.) interview, then you are further along in the process and it is probably appropriate to send a longer email detailing more about your qualifications. You still want to stay focused and express your appreciation, but you can spend a little more time reminding the interviewer about your skills. If you made a connection over a topic, then you could briefly mention that as well since a personal touch can help you stay top of mind.

Example Detailed Second Interview Thank You Email

Subject Line: Nice to meet you

Hello Nicole,

I appreciated the opportunity to interview with you this morning. I very much enjoyed our conversation about the Software Engineer position and gaining more insight into what the day-to-day activities of the position entail, as well as what a typical day at Example Tech Company looks like.

I am intrigued by and interested in the position, especially the opportunity for leadership and growth within the department. The position sounds like a rewarding role, especially given the opportunities for training and development and applying innovative solutions to support the team’s software engineering and development efforts. I believe my certifications and 10 years of software engineering experience makes me an excellent job candidate for the position.

I look forward to discussing the opportunity with you further. Please don’t hesitate to reach out to me with questions or for additional information.

Regards,
Hellen Smith
‍555.555.5555‍
‍Hsmith22@email.com

How to Find Tech Jobs and Land Interviews

Our INSPYR Solutions Delivery Managers are available to support you through the recruiting and hiring process, from crafting your resume and landing an interview to nailing the interview and sending the appropriate thank you email afterward. We work with a large range of companies, from Fortune 500 firms to startups seeking skilled tech talent for permanent and contract roles.

Our goal is to help you land a new job with better pay and career advancement opportunities based on your goals as a job candidate. To connect with one of our team members, you can submit your resume or apply for a job on our website.